You can save at least an hour or more per week by scheduling your appointments through Calendly.com.
So, here’s a scenario that used to drive me crazy.
Someone emails or texts me saying, “Hey, can we get together this week to talk?”
I say: Sure, when?
They say: I can do Monday in the morning.
I say: Sorry, I have Mondays off, how about Tuesday?
They say: Lemme check [2 days later] No, Tuesday is a no go, Wed?
I say: OK, I usually have Wed except for this week, how about Thursday?
They say: Thursday morning is good.
Now, all we have to do is decide on a time! It’s endless.
At first, I dealt with this by hiring an assistant and that worked and still does. But it’s expensive. I still have an assistant, but I have started using Calendly.com, an application that allows people to schedule appointments on their own. It's effortless and easy.
First, choose an appointment type (15min, 30min, 60min, etc.) and then apply each to a recurring schedule. Or, if you wish, create custom days and times.
Whenever someone wants to meet, they simply check your Calendly link (it also embeds into your website) for an opening. The app will show them the available days and time slots–then allow them to schedule it. You can specify any information that you need from them, such as meeting location, topic of discussion, etc.
The amazing thing? The app interfaces with iCal or Google Calendar. So, when someone schedules an appointment Calendly spontaneously puts it into your calendar, notifies you by email, and sends them a reminder as well.
So put this one in your toolbox, ministry leader. Save time and ease the hassle of scheduling appointments with Calendly.com.
(note, I’m not sponsored by them–I just love the application)
You can check out my Calendly here